MS Word Quiz - MCQ Questions and Answers

Welcome to MS Word Quiz, featuring a series of Multiple-Choice Questions (MCQs). This Quiz is expertly designed to test your knowledge and proficiency with Microsoft Word, one of the most widely used word-processing tools in the world. 

This quiz covers a broad spectrum of topics, from basic functionalities and document formatting to advanced features like Mail Merge, Track Changes, and the use of shortcut keys for efficiency. Whether you're a beginner looking to familiarize yourself with MS Word or an experienced user aiming to refresh your skills, these carefully selected questions and answers will help you assess your understanding of the software. 

Dive into this quiz to challenge yourself, enhance your MS Word capabilities, and ensure you make the most of this powerful tool in your daily tasks and professional endeavours.

1. What is the default file extension of Microsoft Word documents created in Word 2013 and later?

a) .doc

b) .docx

c) .wrd

d) .text

Answer:

b) .docx

Explanation:

Starting with Word 2007, the default file format for documents is .docx, which stands for Microsoft Word Document XML.

2. How can you insert a page break in a Microsoft Word document?

a) Press Enter until a new page appears

b) Use the key combination Ctrl + Enter

c) Insert > Text > Page Break

d) File > New Page

Answer:

b) Use the key combination Ctrl + Enter

Explanation:

The quickest way to insert a page break in Microsoft Word is by using the keyboard shortcut Ctrl + Enter.

3. Which feature in MS Word automatically corrects common spelling and typing errors?

a) AutoFix

b) AutoCorrect

c) Spell Check

d) Grammar Check

Answer:

b) AutoCorrect

Explanation:

AutoCorrect is a feature in MS Word that automatically corrects common spelling and typing errors as you type.

4. In MS Word, what is the purpose of 'Track Changes'?

a) To monitor changes in document layout

b) To track the time spent editing the document

c) To record the changes made to the document by different reviewers

d) To keep track of word count

Answer:

c) To record the changes made to the document by different reviewers

Explanation:

'Track Changes' is a feature in MS Word used for recording and displaying any changes made to the document, making it useful for reviewing and collaborative editing.

5. Which tab in MS Word provides options to insert pictures, shapes, and charts?

a) Home

b) Insert

c) Design

d) Layout

Answer:

b) Insert

Explanation:

The 'Insert' tab in MS Word offers various options to enrich documents, including the insertion of pictures, shapes, charts, and other elements.

6. What is a 'Template' in MS Word?

a) A predefined document layout and style that serves as a starting point for a new document

b) A tool for managing document revisions

c) A feature that allows for automatic content generation

d) An add-in for advanced document formatting

Answer:

a) A predefined document layout and style that serves as a starting point for a new document

Explanation:

A template in MS Word is a pre-designed document format and style that provides a consistent layout and appearance for new documents.

7. How can you make text bold in MS Word?

a) Use the key combination Ctrl + B

b) Italicize the text

c) Use the 'Bold' button in the 'Font' group on the 'Home' tab

d) Both a and c

Answer:

d) Both a and c

Explanation:

To make text bold in MS Word, you can either use the Ctrl + B keyboard shortcut or click the 'Bold' button in the 'Font' group on the 'Home' tab.

8. Which feature lets you capture and use screenshots directly in your Word document?

a) Screen Grab

b) Screenshot

c) Clip Art

d) Picture Capture

Answer:

b) Screenshot

Explanation:

The 'Screenshot' feature in MS Word allows you to capture and insert a screenshot of any open window directly into your document.

9. How can you adjust the space between lines of text in MS Word?

a) Page Layout > Paragraph > Line Spacing

b) Home > Paragraph > Line Spacing

c) Insert > Line Spacing

d) Review > Spacing

Answer:

b) Home > Paragraph > Line Spacing

Explanation:

To adjust the space between lines of text, go to the 'Home' tab, then to the 'Paragraph' group, and select the 'Line Spacing' options.

10. What is the purpose of the 'Comment' feature in MS Word?

a) To delete parts of the text

b) To add notes or feedback about the document text without changing the actual text

c) To highlight the text

d) To change the font color of the text

Answer:

b) To add notes or feedback about the document text without changing the actual text

Explanation:

The 'Comment' feature allows users to add notes or feedback in the margins of the document, facilitating collaborative review without altering the original text.

11. Which view mode in MS Word is best suited for reading long documents?

a) Print Layout

b) Web Layout

c) Read Mode

d) Outline

Answer:

c) Read Mode

Explanation:

Read Mode adjusts the document's layout for easier on-screen reading, making it ideal for reviewing long documents.

12. How do you insert a hyperlink in an MS Word document?

a) Right-click and select 'Add Hyperlink'

b) Use the key combination Ctrl + K

c) Insert > Hyperlink

d) Both b and c

Answer:

d) Both b and c

Explanation:

To insert a hyperlink, you can use the Ctrl + K shortcut or go to Insert > Hyperlink and enter the web address.

13. What function does the 'Thesaurus' feature provide in MS Word?

a) Checking document security

b) Finding synonyms and antonyms for words

c) Translating text into different languages

d) Counting the words in the document

Answer:

b) Finding synonyms and antonyms for words

Explanation:

The Thesaurus feature helps find synonyms and antonyms for words, aiding in enhancing vocabulary and making text more dynamic.

14. Which tool in MS Word can you use to add a table of contents to your document?

a) References > Table of Contents

b) Insert > Table

c) Layout > Table of Contents

d) Review > Table of Contents

Answer:

a) References > Table of Contents

Explanation:

The 'Table of Contents' option under the 'References' tab allows you to insert an automatically generated table of contents based on the document's headings.

15. How can you change the orientation of a page in an MS Word document?

a) Home > Orientation

b) Layout > Page Setup > Orientation

c) View > Page Orientation

d) Insert > Page Orientation

Answer:

b) Layout > Page Setup > Orientation

Explanation:

To change the page orientation, go to the 'Layout' tab, click on 'Page Setup,' and then choose 'Orientation' to switch between portrait and landscape modes.

16. In MS Word, what is 'Mail Merge' used for?

a) Merging email accounts

b) Sending personalized emails to multiple recipients

c) Combining multiple Word documents into one

d) Checking email within Word

Answer:

b) Sending personalized emails to multiple recipients

Explanation:

'Mail Merge' is a feature that allows users to create a batch of personalized letters or emails, where each document contains unique elements like names and addresses.

17. Which of the following allows for the collaborative editing of Word documents in real time?

a) MS Word Online

b) Save as PDF

c) Track Changes

d) WordArt

Answer:

a) MS Word Online

Explanation:

MS Word Online supports real-time collaboration, allowing multiple users to view and edit documents simultaneously through their web browser.

18. How do you add a footer to a Word document?

a) Layout > Footer

b) Insert > Header & Footer > Footer

c) View > Footer

d) References > Footer

Answer:

b) Insert > Header & Footer > Footer

Explanation:

Footers can be added by going to the 'Insert' tab, selecting 'Header & Footer,' and then choosing 'Footer' from the options.

19. What does the 'Word Count' feature in MS Word do?

a) Counts the number of sentences in the document

b) Counts the number of pages in the document

c) Provides a count of words, characters, paragraphs, and pages in the document

d) Estimates the reading time of the document

Answer:

c) Provides a count of words, characters, paragraphs, and pages in the document

Explanation:

The 'Word Count' feature offers a quick way to see the total number of words, characters (with and without spaces), paragraphs, and pages in your document.

20. Which feature would you use to insert a predesigned cover page into your Word document?

a) Insert > Cover Page

b) Layout > Cover Page

c) References > Cover Page

d) Design > Cover Page

Answer:

a) Insert > Cover Page

Explanation:

The 'Cover Page' option under the 'Insert' tab allows users to choose from a variety of predesigned cover pages to add to their document.

21. How do you remove all formatting from selected text in MS Word?

a) Edit > Clear > Clear Formatting

b) Home > Clear All Formatting

c) Home > Font > Clear All Formatting

d) Right-click the text and select 'Clear Formatting'

Answer:

c) Home > Font > Clear All Formatting

Explanation:

To remove all formatting from selected text, go to the 'Home' tab, click on the 'Font' group, and then select 'Clear All Formatting'. This action will revert the text to the default font and size, removing any styles applied.

22. What feature in MS Word checks for potential grammatical errors in a document?

a) AutoCorrect

b) Spell Check

c) Grammar Check

d) Thesaurus

Answer:

c) Grammar Check

Explanation:

The Grammar Check feature in MS Word reviews the document for potential grammatical errors, offering suggestions for corrections to improve the writing quality.

23. Which option should you use to insert a non-breaking space in MS Word?

a) Ctrl + Space

b) Ctrl + Shift + Space

c) Alt + Space

d) Shift + Space

Answer:

b) Ctrl + Shift + Space

Explanation:

A non-breaking space prevents words or characters from being separated at the end of a line. In MS Word, you can insert a non-breaking space by using the Ctrl + Shift + Space keyboard shortcut.

24. In MS Word, what is the default view mode?

a) Web Layout

b) Print Layout

c) Draft

d) Outline

Answer:

b) Print Layout

Explanation:

The default view mode in MS Word is Print Layout, which displays the document as it would appear on a printed page, including headers, footers, and other layout elements.

25. How can you protect a Word document from being edited by others?

a) File > Protect Document > Encrypt with Password

b) File > Info > Protect Document > Restrict Editing

c) Review > Protect > Restrict Editing

d) Tools > Options > Security > Protect Document

Answer:

b) File > Info > Protect Document > Restrict Editing

Explanation:

To protect a Word document from being edited, go to File > Info > Protect Document and select 'Restrict Editing'. This allows you to set editing restrictions and optionally require a password to make changes.

26. Which shortcut key is used to save a document in MS Word?

a) Ctrl + S

b) Ctrl + C

c) Ctrl + V

d) Ctrl + Z

Answer:

a) Ctrl + S

Explanation:

Ctrl + S is the shortcut key used to quickly save the current document in MS Word.

27. What is the shortcut for copying selected text or an object in MS Word?

a) Ctrl + X

b) Ctrl + C

c) Ctrl + V

d) Ctrl + A

Answer:

b) Ctrl + C

Explanation:

Ctrl + C is the shortcut key for copying the selected text or an object to the clipboard in MS Word.

28. Which shortcut key is used to paste text from the clipboard into a Word document?

a) Ctrl + P

b) Ctrl + X

c) Ctrl + V

d) Ctrl + Z

Answer:

c) Ctrl + V

Explanation:

Ctrl + V is the shortcut key for pasting text or an object from the clipboard into the document.

29. How can you undo the last action in MS Word?

a) Ctrl + Y

b) Ctrl + Z

c) Ctrl + U

d) Ctrl + X

Answer:

b) Ctrl + Z

Explanation:

Ctrl + Z is the shortcut key used to undo the last action or series of actions in MS Word.

30. What is the shortcut key for opening the Find dialog box to search text in an MS Word document?

a) Ctrl + F

b) Ctrl + H

c) Ctrl + G

d) Ctrl + E

Answer:

a) Ctrl + F

Explanation:

Ctrl + F opens the Find dialog box, allowing users to search for specific text within the document.

31. Which shortcut key is used to create a new document in MS Word?

a) Ctrl + N

b) Ctrl + O

c) Ctrl + S

d) Ctrl + W

Answer:

a) Ctrl + N

Explanation:

Ctrl + N is used to quickly create a new document in MS Word.

32. How can you close the active document window in MS Word?

a) Ctrl + F4

b) Alt + F4

c) Ctrl + W

d) Both a and c are correct

Answer:

d) Both a and c are correct

Explanation:

Both Ctrl + F4 and Ctrl + W can be used to close the active document window in MS Word.

33. What is the shortcut for bolding the selected text in an MS Word document?

a) Ctrl + B

b) Ctrl + I

c) Ctrl + U

d) Ctrl + E

Answer:

a) Ctrl + B

Explanation:

Ctrl + B is the shortcut key used to apply bold formatting to the selected text.

34. Which shortcut key helps you to italicize the selected text?

a) Ctrl + I

b) Ctrl + B

c) Ctrl + U

d) Ctrl + E

Answer:

a) Ctrl + I

Explanation:

Ctrl + I is the shortcut key for italicizing the selected text in the document.

35. How do you apply underline formatting to the selected text?

a) Ctrl + B

b) Ctrl + I

c) Ctrl + U

d) Ctrl + E

Answer:

c) Ctrl + U

Explanation:

Ctrl + U is the shortcut key used to underline the selected text in an MS Word document.